Last updated: 21 September 2026
This privacy notice explains how Ben Munro collects, uses and protects personal information obtained through this website and the associated mailing list.
Who is responsible for your information?
Ben Munro is the data controller for the personal information described in this notice.
If you have a question about how your information is used, wish to exercise a data-protection right or want to make a complaint, please email:
Information collected
The website may collect:
- Your first name and email address when you subscribe to receive occasional email updates.
- The wording of your consent, the date you subscribed and your subscription status.
- Information you choose to provide when contacting Ben by email.
- Limited technical information generated when you visit the website, such as your IP address, browser information, requested pages and server-log timestamps.
The website does not intentionally collect special-category information through the newsletter form.
How your information is used
Your information may be used to:
- Administer the mailing list.
- Send newsletters and occasional updates you have requested.
- Maintain a record of your consent and subscription preferences.
- Respond to enquiries and correspondence.
- Operate, maintain and protect the website.
- Comply with applicable legal obligations.
Your information will not be used for unrelated marketing or sold to another organisation.
Lawful bases
Consent is the lawful basis for sending newsletters and mailing-list emails. You may withdraw your consent at any time by using the unsubscribe link included in an email or by contacting Ben directly.
Information contained in an enquiry may be processed where necessary to respond to your request, take steps at your request before entering into an arrangement, or pursue the legitimate interest of communicating with visitors and maintaining appropriate correspondence.
Technical information may be processed for the legitimate interests of operating and protecting a reliable and secure website.
Newsletter and mailing-list information
Newsletter registrations are initially stored in a protected table within the WordPress database used by this website.
Subscriber information may be exported and transferred to the self-hosted phpList system at mailing.benmunro.co.uk. phpList is used to manage the mailing list and send requested emails.
Each marketing email will provide an unsubscribe facility. Withdrawing consent will not affect the lawfulness of processing that took place before consent was withdrawn.
Who may process your information?
Personal information may be processed by service providers where this is necessary to operate the website and mailing list, including:
- The website and server-hosting provider.
- WordPress and the self-hosted phpList installation.
- Email-delivery and mailing-infrastructure providers.
- Microsoft 365, which is used to handle email correspondence.
- Security, backup and technical-support providers where required.
These organisations may act as data processors or independent controllers depending on the particular service they provide.
Information may also be disclosed where required by law, where necessary to establish or defend legal rights, or where you have asked for the disclosure.
International transfers
Some technology providers may process information outside the United Kingdom.
Where personal information is transferred internationally, the transfer will be subject to an appropriate legal mechanism where required, such as UK adequacy regulations, the UK International Data Transfer Agreement or an approved UK addendum to standard contractual clauses.
How long information is kept
Active newsletter information is retained while you remain subscribed.
If you unsubscribe, your active mailing record will be removed or suppressed as appropriate. A limited record of the email address and unsubscribe request may be retained where necessary to ensure that you are not contacted again inadvertently.
Enquiry correspondence will normally be retained for no longer than 24 months unless it is reasonably required for an ongoing matter, record-keeping, the establishment or defence of legal rights, or compliance with a legal obligation.
Technical and security logs are retained only for the operational or security period applied by the relevant hosting provider.
Cookies and external services
The website does not currently use advertising, behavioural-profiling or non-essential analytics cookies.
WordPress, the hosting service and security features may use essential technologies where necessary to operate, administer or protect the website.
The website loads typography through Google Fonts. When these fonts are loaded, your browser may connect to Google’s servers and provide limited technical information, including your IP address and browser details.
If analytics, advertising or other non-essential tracking technologies are introduced, this notice and the website’s cookie controls will be updated before those technologies are enabled.
Your rights
Depending on the circumstances, you may have the right to:
- Request access to your personal information.
- Ask for inaccurate or incomplete information to be corrected.
- Request deletion of your information.
- Request that processing be restricted.
- Object to certain processing.
- Receive certain information in a portable format.
- Withdraw consent at any time.
- Complain about the way your information has been handled.
The website does not use personal information to make solely automated decisions that produce legal or similarly significant effects.
To exercise a right, email hello@benmunro.co.uk. You may be asked for sufficient information to confirm your identity and locate the relevant records.
Data-protection complaints
If you believe that your personal information has not been handled properly, please send your complaint to hello@benmunro.co.uk.
The complaint will be acknowledged within 30 days. Appropriate steps will then be taken to investigate it, keep you informed and explain the outcome without undue delay.
You also have the right to complain to the Information Commissioner’s Office:
Website: ico.org.uk/make-a-complaint
Telephone: 0303 123 1113
Children
The website and mailing list are not directed at children. Personal information is not knowingly collected from children through the newsletter subscription form.
Changes to this notice
This notice may be updated if the website, mailing arrangements, service providers or applicable legal requirements change.
The latest version will remain available on this page, together with the date it was last updated.